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Reference Data

«A part of the company information that remains almost unchanged in the course of daily operations»

WHY A COMPANY NEEDS CENTRALIZED CONTROL


  • to organize its corporate information system ы
  • to make initial monitoring and accounting data more reliable and consistent
  • to establish compatibility between records and reports
  • to raise responsibility for the quality of reference data
  • to provide reliable and consistent reference data to users of information and monitoring systems
  • to raise the efficiency of managerial solutions and operations control as a result of standardized reference data consolidation

MAIN PROBLEMS RELATED TO MAINTAINING THE REFERENCE DATA



Несвоевременное и неполное обновление источников

Untimely and incomplete updating of data sources

Сложный процесс доступа и распространения НСИ

The complexity of getting access to and distributing the reference data

Несанкционированное изменение информации

Unauthorized changes

Фрагментация данных

Fragmented data

Сложность администрирования

Complicated data administration

Дублирование информации

Redundant data

Необходимость добавления в справочники иноаспектных позиций

The need to add exclusive entries to reference books

Справочники, доступные только отдельным подразделениям

Reference books that are only available to certain divisions

OBJECTIVES



  • to integrate information systems at the reference data level and thus regulate and bring down the related maintenance costs
  • to use universal reference data codes in order to have company reports collected and analyzed automatically
  • to optimize the quality and consistency of reference data by eliminating redundant data, optimizing maintenance procedures and minimizing chores
  • to implement a centralized reference data system using classification and coding standards developed by the company

GOALS



  • to reduce data management costs
  • to be able to implement new systems without having to develop reference data subsystems for them
  • to ensure a single information environment for all systems and business applications
  • to reduce costs related to the use of outdated or incomplete data
  • to ensure data security
  • to provide simple centralized procedures for creating and maintaining reference books on the basis of company standards and a single methodology

THE ROLE OF THE REFERENCE DATA SYSTEM IN AN INTEGRATED IT INFRASTRUCTURE




СХЕМА СИСТЕМЫ УПРАВЛЕНИЯ НСИ

SETTING UP A CENTRALIZED REFERENCE DATA SYSTEM




СХЕМА РАБОТЫ ЦЕНТРАЛИЗОВАННОЙ СЛУЖБЫ НСИ

ADVANTAGES




Direct financial benefits
  • No costs related to maintaining the quality of the reference data used in conventional systems
  • No costs related to acquiring end user licences for corporate reference data management software
  • Reduced maintenance costs due to the introduction of a single entry point for reference data management
Indirect financial benefits
  • No losses related to the use of incomplete reference data
  • Less investing in the systems that have been already deployed, reduced integration costs
  • No losses related to errors in consolidated company statements caused by the use of outdated or inconsistent referenced data
Benefits due to support means
  • Increased relevance of reference data in all the connected information systems
  • Online accessibility of reference data from any location
  • Clear division of responsibility for particular reference books

DEVELOPMENT STAGES AND TIMEFRAMES




INSPECTION AND DESIGN |1 to 2.5 months|
  • Initial inspection
  • Development of a reference data concept
  • System engineering: Development of normalization and classification procedures
IMPLEMENTATION |2.5 to 5 months|
  • Design of integration components
  • Normalization and classification of data
  • Program tune-up
  • Testing & pilot run
  • Integration testing
PREPARATION FOR PILOT OPERATION |1.5 to 2.5 months|
  • Design of integration components
  • Normalization and classification of data
  • Preparation of documentation
  • Training
  • System deployment on the Customer’s servers, data migration, pilot operation
PILOT OPERATION |1 to 2 months|
  • System optimization following a pilot run
  • Commissioning and support
  • Reference data outsourcing

FUNCTIONALITY


Функциональная схема СИСТЕМЫ УПРАВЛЕНИЯ НСИ

EXPECTED IMPLEMENTATION OUTCOMES


  • A centralized reference data storage that interacts in an integrated information environment, which includes materials, equipment and other objects under control
  • A centralized reference data system that is based on classification and coding standards developed by the company
  • A single access procedure and a single access environment for users and experts, support from system administrators
  • In-built software tools ensuring the necessary data security and regular updates. No storing of redundant, inconsistent or outdated information
  • Reference classifiers and books are integrated in management, accounting and other systems – hence, coordinated operation and minimized costs
  • The leadership is kept updated and has all the necessary information for effective decision making

WHY YOU CAN TRUST US?

KONSOM GROUP is a leading designer of control systems in Russia. Since 1995, KONSOM GROUP has been engaged in the development, design, implementation and service of automation systems utilized by various industries. The Company’s mission is to optimize production operations to help our business partners reach their goals. Our target is to ensure transparency, integrity and dynamics of operations in order to enhance the customer’s service. Our main office is located in Magnitogorsk. We also have offices in Moscow, Yekaterinburg, Serpukhov and Lipetsk.

In 25 years, we implemented more than 2,500 projects of different scale. Our long-term partners include technology leaders from Russia, Europe and Asia. “KONSOM GROUP” only the best expertise.